Skill Level 1-2 depending on company requirements

Accent Level 2-4 depending on required interaction outside the organization

Accounts payable clerks are responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, as well as tracking and recording purchase orders, and processing payments. 

Job Duties and Responsibilities Include:

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure all bills and payments are accounted for and correctly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Understand expense accounts and cost centers.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).

Experience and Education

• Minimum High School Diploma
• College Degree strongly preferred
• 1-3 years accounting experience on US GAAP

Skill Level 1-2 depending on company requirements

Accent Level 2-4 depending on required interaction outside the organization

Accounts Receivable clerks are responsible for performing a range of accounting and clerical tasks related to the accounts receivable function. This includes monitoring the inflow of money on the income side of the general ledger. They will also record every transaction’s date, price, fees, shipping amounts, and applicable discounts.

Job Duties and Responsibilities Include:

·         Process accounts and incoming payments in compliance with financial policies and procedures

·         Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data

·         Prepare bills.

·         Receive bank deposits and apply them to the customer’s account.

·         Reconcile the accounts receivable ledger to ensure all payments are accounted for and correctly posted.

·         Verify discrepancies by and resolve clients’ billing issues

·         Facilitate payment of overdue invoices by sending bill reminders and contacting clients

·         Generate financial statements and reports detailing accounts receivable status

Experience and Education:

•                Minimum High School Diploma
•               College Degree strongly preferred
•              1-3 years accounting experience on US GAAP 

Skill Level 1-2 depending on company requirements

Accent Level 2-3 depending on required interaction outside the
organization

The AR/AP Clerk is responsible for supporting
collections efforts while adhering to state and legal requirements, Association
policies, and other regulatory compliance requirements. They are responsible
for recording, computing, and classifying the revenue data to ensure a complete
financial record. Key areas of focus include providing quality customer service
and facilitating payment collection/account resolution.  This position
plays a key role in the daily experience and well-being of homeowners, guests,
and fellow employees. 

Job Duties and Responsibilities Include:

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
•  Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
•  Verifies accounts by reconciling statements and transactions.
•  Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
•  Maintains financial historical records by filing accounting documents.
•  Contributes to team effort by accomplishing related results as needed.
•  Learn internal systems and processes to support: Bank Return Notification actions, unassigned portal login requests, portal billing inquiries, and fee waiver requests 

• Key attention to detail in maintaining homeowner records 
• Assist homeowners with online account access, resetting passwords, online payments, and paperless billing 
• Generate refund check requests  
• Code Invoices to proper GL Code 
• Review homeowner accounts and process voids/adjustments 
• Retrieve and save collection reports for distribution to our Boards 
• Other duties and special projects as assigned 

Experience and Education

•         Minimum Associates Degree
•         1-3 years accounting experience on US GAAP

Skill Level 1

Accent Level 2-3 depending on required interaction outside the organization

The Assistant Bookkeeper is responsible for bookkeeping tasks involving accounts payable, receivable and general ledger items. Assistant bookkeepers support and assist the primary bookkeeper in the organization. They commonly perform a wide range of clerical duties, including data entry, account reconciliation, balance sheet maintenance, and general financial record keeping. Assistant bookkeepers may also be tasked with performing more specialized tasks on occasion. These might include creating reports or presentations based on company performance metrics, preparing tax filings, or even helping to develop new systems or procedures to improve efficiency.

Job Duties and Responsibilities Include:

• Assist the bookkeeper in maintaining all financial transactions of a business unit.
• Prepare and record day-to-day transactions of a business unit in books and ledgers.
• Process, prepare and record invoices and vendor bills.
• Assist and support bookkeeper in preparing and maintaining accounts receivable and accounts payable records.
• Verify, ascertain, and determine the correctness of financial data.
• Prepare and maintain sales records with invoice and payment details.
• Assist and support inventory controllers in preparing and maintaining inventory records.
• Track, record and maintain expenditure records with details.
• Assist and support internal and external audit teams.
• Integrate quality programs in bookkeeper assistant activities.

Experience and Education

•         Minimum High School Diploma
•         College Degree strongly preferred
•         1-2 years accounting experience on US GAAP

Skill Level 2-3 depending on company requirements

Accent Level 1-3 depending on required interaction outside the organization

The property accountant is responsible for recording all transactions in the property management accounting system. The property accountant performs all property accounting including entering invoices, paying bills, reviewing owner statements and ledgers, resident move-outs, and security deposit management.

Job Duties and Responsibilities Include:

• Enters rent or assessments into the accounting system
• Assists property manager with resident move-ins and move-outs
• Enters resident charges and payments into the accounting system
• Managing deposits and reconciliations
• Enters new owners/properties into the system
• Researches ledger discrepancies for property managers
• Adds vendors into the system
• Reviews and pays bills
• Preparing and ensuring the accuracy of all ledgers, accounts, portfolios and balance sheets
• Sends out owner and board member reports
• Maintaining records of property assets
• Enters refunds in the system

Experience and Education

•            Minimum Associates Degree
•            2-4 years accounting experience on US GAAP

Skill Level 2-3 depending on company requirements

Accent Level 2-3 depending on required interaction outside the organization

The Accounting Team Lead is responsible for overseeing development of accounting policies and providing accounting guidance to key stakeholders. The team lead needs to ensure timely and accurate processing of payments to clients and employees. Team Lead is required to act as a liaison between business units and Management to make sure any changes in the processes related to process improvement, or company organizational changes.

Job Duties and Responsibilities Include:

• Lead special projects and initiate process improvements for the team
• Other general accounting duties or supervision of duties as assigned
• Performs ad hoc analysis on accounts and generates reports
• Ensures excellent customer service is delivered to internal customers and suppliers
• Participates in the development, testing, and implementation of accounting systems and process enhancements
• Reviews internal controls for efficiency
• Setting standards of excellence in Corporate Accounting’s GL work products
• Managing aspects of the monthly close
• Conducting and probing account analyses and reconciliations

Experience and Education

• Completed Bachelor’s degree
• 5 years+ general ledger or audit experience

Skill Level 2-3 depending on company requirements

Accent Level 2-3 depending on required interaction outside the organization

The corporate accountant is responsible for keeping and ensuring the accuracy of corporate books and handling escalated accounting challenges from the property accountants. The accountant processes owner payments, reconciles corporate accounts, and creates or reviews corporate financial reports.

Job Duties and Responsibilities Include:

• Pay owners
• Enter and pay all corporate invoices
• Reconcile corporate accounts
• Escalated challenges from property accountants
• Payroll processing
• 1099 processing
• Completing analysis of the employee expenditures
• Budget preparation
• Cashflow Forecasting
• Financial reporting to upper management
• Filing and remitting taxes and other financial obligations
• Initiate and manage financial and accounting software used by the company
• Excellent understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP)

•         Minimum Bachelors Degree
•         3-4 years accounting experience on US GAAP

Skill Level 2-3 depending on company requirements

Accent Level 2-3 depending on required interaction outside the organization

The Corporate Bookkeeper is a financial professional who is responsible for recording a company’s financial accounts and records. Their duties include checking accounting records for accuracy, tracking invoices and payments and maintaining a system for organizing company documents. This is a skilled position responsible for the accounting processes at one company or a low volume of operations within a small group of companies.  This position is responsible for complying with all the accounting processes and GAAP.

Job Duties and Responsibilities Include:

• Document transaction details
• Journal Entries
• Fact checking accounting data
• Report accounting errors
• Calculate interest charges
• Track and control AP and AR.
• Report income and expenses.
• Perform periodic reconciliations: Weekly, Monthly, and Quarterly.
• Maintain historical records.
• Invoicing: data entry, sending, and follow up until payment is received.
• Ensure compliance with Financial Control processes.
• Excellent understanding of accounting rules and procedures including the Generally Accepted
  Accounting Principles (GAAP) 

Experience and Education:

•  Minimum Bachelors Degree
• 3-4 years accounting experience on US GAAP

Skill Level 4

Accent Level 2-3 depending on required interaction outside the organization

A Controller, or Comptroller, is responsible for overseeing financial statements like balance sheets, invoices, accounts payable and accounts receivable. Their duties include directing Accounting Managers and department operations and implementing policies and procedures for financial reporting. The controller position is accountable for the accounting operations of the company. This includes the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk. The controller is also responsible for enhancing the accuracy of the company’s reported financial results and ensuring that reported results comply with generally accepted accounting principles or international financial reporting standards.

Job Duties and Responsibilities Include:

• Planning, directing, and coordinating all accounting operational functions
• Managing the accumulation and consolidation of all financial data necessary for an accurate accounting of consolidated business results
• Coordinating and preparing internal and external financial statements
• Coordinating activities of external auditors
• Providing management with information vital to the decision-making process
• Managing the budget process
• Assessing current accounting operations, offering recommendations for improvement and implementing new processes
• Evaluating accounting and internal control systems
• Evaluating the effectiveness of accounting software and supporting database, as needed
• Developing and monitoring business performance metrics
• Overseeing regulatory reporting, frequently including tax planning and compliance
• Hiring, training and retaining skilled accounting staff
• Keep up-to-date on the financial market to understand how to maximize profits
  and find new expansion areas
• Understand the financials of a company in order to meet legal requirements and keep the
  financial state in good standing.

• Minimum Bachelors Degree
• Master Degree in Accounting or Finance strongly preferred
• 4-6 years accounting experience on US GAAP

Skill Level 1-3 depending on company requirements

Accent Level 2-3 depending on required interaction outside the organization

Collections Assistant is responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. They also ensure that work is properly completed in a timely and accurate manner. Their responsibilities include monitoring assigned accounts, contacting debtors to begin the recovery process, and negotiating debt payments. They may also prepare repayment plans.

Job Duties and Responsibilities Include:

• Collaborating on debt collection strategies with other departments
• Enacting debt recovery plans that adhere to the FDCPA.
• Contacting debtors by telephone to negotiate debt recovery.
• Preventing recurring delinquency by negotiating manageable debt payment plans.
• Negotiating settlements to recover a maximum percentage of outstanding debt.
• Keeping hard copy and electronic records of all documents, payment plans, and amounts paid.
• Research publicly available resources to track down defaulters, including credit bureau information, databases, loan documents, and background checks.
• Sending statements of delinquency to the Credit Bureau and initiating legal proceedings if debt recovery fails.
• Purging records where debts have been satisfied.
• Generate Refund Checks
• Assist homeowners with online account access, resetting passwords, online payments and paperless billing
• Generate Refund check requests

•  Minimum Associates Degree
•  2-3 years accounting experience on US GAAP

Skill Level 2-3 depending on company requirements

Accent Level 2-3 depending on required interaction outside the organization

A Staff Accountant is an entry or mid-level accounting professional who is responsible for maintaining financial records at a business, usually as part of a team. Their duties include confirming compliance with IRS rules, reconciling bank statements and balancing the ledger for regular reports. A Staff Accountant is responsible for maintaining financial procedures and confirming financial compliance through preparation of a company’s reports and statements. They will usually report to the senior accountant or chief financial officer.

Job Duties and Responsibilities Include:

• Prepare bank reconciliations, expense accruals, and journal entries for a portfolio of clients
• Review general ledger account activity to ensure financial statement accuracy and adherence to accounting policies
• Produce monthly financial statements and internal/external reports as needed/requested
• Demonstrate a solid understanding of internal controls and segregation of duties required to drive consistent implementation of best practices
• Identify opportunities for process improvement
• Maintain current industry knowledge by reading professional publications and exploring on-the-job education opportunities
• Prioritize and juggle multiple projects at once, particularly during month and year-end
• Recommend ways to reduce costs and enhance revenue
• Other duties and special projects as assigned

• Minimum Associates Degree
• 2-3 years accounting experience on US GAAP